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Laptop Check Out Policy

Chesterfield County Public Library Laptop Check Out Policy for all Branches except Meadowdale


Laptops for Checkout

You may check out a laptop for use inside the library. Laptops are checked out for two hours at a time, and are available for customers 18 and older with library cards in good standing. A picture ID must be presented to check out a laptop. CCPL laptop computers are running the Windows 7 operating system and the OpenOffice suite. Wireless printing is available from these laptops. 


  • Chesterfield County Public Library (CCPL) customers may check out laptop computers from the Circulation Desk for use within the library building only.
  • Customers must be 18 years or older and their library cards must be in good standing. A library card is in good standing when it is not expired or fines do not exceed $10.
  • Customers whose accounts are blocked or whose library cards are expired may not check out a laptop.
  • Customers who hold a computer-use only card are not eligible to checkout a laptop.
  • A customer must show his/her own library card, valid proof of identification, and sign a Laptop Use Agreement form each time that he/she checks out a laptop, limited to one per customer. The identification must include customer’s date of birth, and the customer must also provide proof of current residence address as defined in library registration procedures.

Time Limits

  • Laptops may be checked out for a maximum of two hours per check out and a total of six hours in any 24-hour period.
  • Check out must occur no later than 35 minutes before the library closes.
  • The library’s circulation system is used for tracking the time, along with the installed Time Limit Manager software.
  • The Time Limit software provides a warning to the user at three minutes that the session is expiring. A one minute warning will display as a countdown. Time extensions are not possible on loaned laptops. You must save your work before the laptop is checked-in, or it will be lost. You cannot save the work to the laptop’s hard drive.
  • Laptops may not be checked out overnight or removed from the building for any reason.
  • Laptops are available only during the hours that the library is open for business.
  • Library operations will take precedence in laptop use and may affect availability for public check out.

Responsibility for Use

  • Customers are responsible for the safety and security of the laptop when it is checked out to them. Laptops should not be left unattended at any time.
  • If the laptop is lost or damaged during the check out period, the customer who has it checked out at that time will be held responsible and will be billed accordingly.
  • Customers may not tamper with the laptop or the software pre-loaded on it. Downloading and/or installing additional software on the laptop is prohibited.
  • Wireless printing is available on these laptops.

Filtering and Security

  • Use of a laptop requires a customer to abide by all applicable U.S. and state laws and all Chesterfield County policies. Internet content accessed via the laptops is filtered at the same level as our public computers. Filtering cannot be disabled or modified by customers or CCPL staff members.
  • The Library is not responsible for lost data, so customers need to back up their work frequently. Data cannot be stored on the laptop’s hard drive, as it will be erased at check-in.
  • Customers should use their own USB Drive or CD/DVD for storing and backing up files. The library is not responsible for damage to customer-owned devices, however caused.

Fines and Fees

  • Customers who return laptops after the circulation period may, in the library’s sole discretion, lose laptop borrowing privileges.
  • If a laptop or any of its components have not been returned within a maximum of 24 hours, the library will notify police, declare the equipment missing, and bill for the replacement costs. The billing amount will be the replacement costs based on currently-comparable equipment.
  • Damaged equipment will be handled on a case-by-case basis with actual repair costs serving as the guideline for billing.


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