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1. Who can use a meeting space?

Non-profit organizations with an office located in Chesterfield County or adjacent localities may meet in the library meeting spaces for any public, non-commercial activity, including but not limited to:

• Community
• Cultural
• Educational
• Political purposes
• Religious purposes

The group representative who submits a meeting space request must have a current CCPL card in good standing.

2. Is there a fee to use the space?

There is no rental fee.

3. How do I complete a meeting space request?

Reservation requests are made online.

4. How far in advance may I reserve a room?

Groups may reserve a meeting space up to three months in advance of the event’s date.

5. I need to request a meeting space for tomorrow! What do I do?

CCPL requires at least 1 business day to approve a meeting space request. If you need a room more quickly, please call your local library for assistance.

6. How do I know my request has been confirmed?

You will receive an email once your reservation is approved.

7. May I hold a fundraiser in the meeting space at the Library?

No, meeting spaces are not to be used for the direct sale of merchandise, goods or services for profit, or for the promotion of any commercial or profit-making venture or business. Meeting spaces are not to be used for fundraising for the benefit of private individuals or for private support of organizations.

8. Can I come to the library before you open to set up the meeting space, or, can my group stay after you close?

Meeting spaces are only available during hours when the library is open. Meetings must adjourn 15 minutes before closing time.

9. Can I hold a meeting that only my group can attend?

No, all meetings held in library meeting spaces must be open to the public.

10. Is food allowed in the meeting spaces?

Many of the large meeting spaces do allow food to be served. Some have kitchens with microwaves, ovens or refrigerators. Visit any library location page to see the amenities available at that location.

11. Can we serve wine at our lunch meeting?

Alcoholic beverages may not be served or consumed on library property and smoking of any tobacco product (including smokeless tobacco) is prohibited inside the building.

12. Can I drop off my meeting materials at the library before the time of my meeting?

No, the library cannot be responsible for any private property used or left in the library before, during or after the meeting, whether left by the applicant or by anyone who attends the applicant’s meeting.

13. Will the chairs and table be arranged for our group in advance?

Your group is responsible for setting up, rearranging, and taking down tables and chairs. Meeting spaces must be left clean, in good repair and in the same condition as found.

14. What equipment does the library provide?

The library has some A/V equipment available for use at each library including TV and DVD players. The library has only one of each item.

• It is the client's responsibility to verify that the A/V equipment meets his or her needs.
• The library is not responsible for the sound and video quality of A/V presentations or compatibility with the client's equipment or media.
• It is the client's responsibility to become familiar with the equipment; the library will not operate the equipment during the event or be responsible for equipment failure.

15. If I bring my laptop is there Internet available in the meeting space?

Yes, all CCPL libraries have free Citizen Wi-Fi for public use.

16. Can I use my laptop to make a presentation in the meeting space?

Most of the large meeting spaces have the capability to use a laptop and projector for a presentation. Many have drop-down screens.